Updated May 2018
King’s Church values everyone who engages with us by whatever means, and we do all we can to protect your privacy and make sure the personal data you provide us with is kept safe.
We will ensure that the data is processed in accordance with the General Data Protection Regulation 2016/679 (the GDPR) and other legislation relating to personal data and rights such as the Human Rights Act 1998.
This policy explains how we collect data, how we use and store information and what it means for you.
We collect personal information directly from you when you:
We also store non-personally identifiable information when you visit our website such as IP addresses, details of pages visited and files downloaded.
The personal information we hold varies greatly depending on what information you have submitted. For example, it may be as little as just your email address, or as much as given in a detailed application form or Gift-Aided donation. This could include:
We highly value the personal information you share with us. We will endeavour to keep your information up to date, to store and destroy it securely, to protect it from loss, misuse, unauthorised access and disclosure and to ensure that appropriate technical measures are in place to protect it. We will not collect or retain excessive amounts of data.
We use your personal information for some or all of the following purposes:
So that we can provide services you have requested, and keep you informed about news, events, activities and services and process your donations, we will process your personal data on the basis of the consent you have provided us with. You are free to change your preferences at any time.
Other processing based on legitimate interest is necessary for carrying out obligations under employment, social security or social protection law, or a collective agreement.
Legitimate interest is also the basis of our processing relating to attendees, or former attendees (or those who have regular contact with us in connection with these purposes) and for claiming back tax under the government’s Gift Aid scheme as we are a not-for-profit body with religious aims.
Your personal information will be treated as strictly confidential. It will only be shared with third parties where it is necessary for the performance of our tasks or where you first give us your prior consent. We may need to share your information with some or all of the following:
We do not sell or pass any of your personal information to any organisations and/or individuals without your express consent, with the following exception – by providing us with your details you are giving the church your express permission to transfer your data to our service providers including mailing houses, such as ChurchSuite, Constant Contact and MailChimp, to enable fulfilment for the purpose of collection.
Where such details are shared we have confidentiality agreements in place that restrict the use of your information to the purpose for which it is provided and ensure it is stored securely and kept no longer than necessary.
We may employ agents to carry out tasks on our behalf, such as processing donations. These agents are bound by contract to protect your data and we remain responsible for their actions.
We may provide third parties with general information about users of our site, but this information is both aggregate and anonymous. However, we may use IP address information to identify a user if we feel that there are or may be safety and/or security issues or to comply with legal requirements.
We will keep your information for only as long as we need it.
We will keep some records for an extended period of time if we are legally required to do so. For example, we will keep Gift Aid declarations and associated paperwork for up to six years after the calendar year to which they relate.
You have the following rights with respect to your personal Information. When exercising any of the rights listed below, in order to process your request, we may need to verify your identity for your security. In such cases we will need you to respond with proof of your identity before you can exercise these rights.
You can change your preferences on what you receive from us, or how we contact you, by mail or email, at any time. See Contact details below.
Alternatively, directly through ChurchSuite by clicking here.
We do appreciate it if you keep your details up to date. You can do this in the same way as updating your preferences (above). We may use Post Office address search, postcode lists or other available sources to confirm data that you provide us with, where, for example, we are unsure of what you have completed on a form. We will not use these sources to create data that you have chosen not to provide, for example, if you have left a telephone number blank; nor will we automatically update changes of address. We will normally only update your address when you tell us it has changed.
Any electronic personal information transferred to countries or territories outside the EU will only be placed on systems complying with measures giving equivalent protection of personal rights either through international agreements or contracts approved by the European Union. Our website is also accessible from overseas so on occasion some personal data may be accessed from overseas.
If we wish to use your personal information for a new purpose, not covered by this policy, then we will provide you with a new privacy notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.
We may amend this policy from time to time to take account of changes to our processes or changes to data protection or other legislation.
If we make any significant changes to this policy we will show this clearly on our website or in our communications. By continuing to use our website you will be deemed to have accepted these changes.
Data Security Manager
King's Church London
21 Meadowcourt Road
020 8690 4646
Information Commissioner's Office
0303 123 1113